Work Order - How to plan a photo shoot

Modified on Mon, 1 Jul at 6:10 PM


The ultimate goal is to produce really great assets for products that can then be marketed and sold on line as well as offline. To make this successfully you need to have samples that represents the products and you need to know how many assets you need for each product. You also need to know what type of assets you need, e.g. images, videos, 360 or 3D visuals.


In ProStudio we combine three different objects to make production successful

  • Work Order
  • Products (in the work order)
  • Assets (in the work Order)

Work Order main page

The overview page will give you a complete overview of all the active work orders, the number of products in the work order and the progress of the production. Depending on the configuration of the work order you can also see information about dates and who is responsible.

To show progress, the work order can be moved by changing the work order status. Each status will represent a different stage in the production process, for example, the product are in preparation for photo shoot or in Capture mode or in Post-production mode.


Work Order details

In ProStudio, all the production work is centred around the work order. The work order will combine products and assets with instructions to the team so they know what to do.


Settings (Instructions)

Product in the work order

Assets in the work order

Upload assets




In each work order their will be a list of products. These are the products that have been planned for this photoshoot. It is what some studios would call the shoot-list and it represents the limited number of products planned for a specific shoot occasion.


NOTE: The same product may exist in several work orders at the same time. The benefit is that the product can be planned for different shoot occasions simultaneously.


Product data can be filtered and sorted in order to support a more streamlined work flow. Filters are dependent on how the Product Attributes has been configured, see System configuration/Product Attributes.

Actions can be done one all the products in the work order, this can be done in bulk or product by product


Product status is used to see the progress of this specific product in this work order. This means that one product may have two different product statuses if the product exists in two different work orders. This helps you monitor the progress of product visualisation.



The Assets view represents the all assets that are related to the products listed in this specific work order. By combining the product information with style guide data we can create a place holder with a valid name before we even upload the asset

This helps you to know what assets are expected from the photo shoot and you can easily validate that all images or videos etc. has been produced according to plan. If you have mapped style guide views to the products in the work order, these are visualiced on the products listing under the column called “Mapped views”


NOTE: you don’t need products in the work order to upload assets, youy can easily drop any visual content in the work order and they will remain under the Assets tab in an unsorted way.


All the assets are version controlled and the versions are completely independent of the file type.


Upload Assets

This is used to add assets to the workflow. This process can be done in bulk or asset by asset. It is no problem to upload hundreds of assets at the same time.

By using the upload recognition rule you can easily match assets to products and views automatically.

You may also set status when uploading assets, indicating wher in the process your assets are.

NOTE: You can only add assets to ProStudio via a Work Order. If you delete a work order with asstes, you will als delete all the assets.


Tasks are used when you want to select a set of assets and ask someone to do something with the, for example send them to Pixelz for retouch


The task will hold information about what images will be processed, what status the prodcess including date stamps.



The Settings view will hold all the information that is required to do a photo shoot, like:

  • what Studio (bay) to shoot in,
  • who will do it
  • When is it to be done
  • Any specific instructions for the work order


Field in the Settings menu can be configured to suit any need in that may be relevant to the specific use case. You also have the option add new fields or delete fields that are not relevant to your case, To edit, add or delete fields, please see “System Configuration/Work Order Attributes”

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