Introduction

Sharing assets with other persons, both within the company and outside is a vital function for many studios. With ProStudio we now have a feature to do just that.

Pre-requisites

You need to have the Sharing module activated and you also need to have the permission to share. For activating the Sharing module, please contact your local Admin or the Profoto Support team and they will guide you how to do this. Setting up permission to access Sharing, should you have that module in your package, is defined by your local Admin or management team so please contact them to see if you need another role.

Sharing Assets

With this module activated you have the ability to share Assets for download by external parties, i.e. specifically for users that don't have direct access to ProStudio. 

NOTE: You may of course share share with other ProStudio users using this method.

Sharing

Sharing is done via the Work Order as this is where we handle all production. It is done using the following steps:

1. Open up the Work Order with Assets that you want to share
2. Select the tab "Share" in the Work Order sub navigation tabs
3. Enter an e-mail to the user you want to share Assets with
   1. You may share with several people on the same Work Order

Receiving a share

Each recipient will have their own sharing experience. Their steps will look like the following:

1. The user(s) will receive a mail with information about the sharing function
2. The will be asked to request a verification code for security
3. Once they are authorised they will receive a second mail with a link to the shared area.
4. From this shared area they may download all the Assets from the Work Order

Stop Sharing

You may stop Sharing at any point in time, just follow these steps:

1. Open up the Work Order
2. Select the Sharing tab
3. Click on the "-" symbol to the right of the email you want to stop sharing with
4. The User will no longer have access to those Assets